The wedding bar, balanced to the penny
For venues, planners and the teams who serve celebrations: rent the terminal for the wedding season only and walk away, the next morning, with an exact report of what was drunk and what needs invoicing.
From €75/month licence included, no minimum term · One celebration fits inside a single month of rental
At a wedding there isn't just one way of charging
Hardly any celebration is "all inclusive" from start to finish. Two or three ways of charging usually coexist on the same night, and that's where control of the bar is lost.
All inclusive
Food and drink are in the per-guest price. Nobody pays anything at the bar, but it pays to know what was actually drunk: that's what justifies next year's price.
Open bar until a set time
After three, whoever wants to carry on pays their own way. That switch is usually done by eye, with the cash box open on the bar.
Extras the couple pays for
The premium gin, the cocktail bar, the extra hours. Guests don't pay for those: they go on the final invoice to the couple or the company.
The awkward conversation on Monday isn't about the price. It's about not being able to prove what was served.And that is exactly what a record solves
What you take away when the lights go out
- 01The real consumption of the celebration. How many bottles, how many coffees, what time the bar took off. It helps you adjust the order for the next one and defend your quote.
- 02The split cash-up. How much came in as cash and how much through the card reader, so you count the drawer against a figure rather than a hunch.
- 03The invoice for the extras. With the couple's or the company's details, issued without redoing the sums by hand on Monday morning.
- 04The history. Every celebration is stored. Months later you can look up or reprint what happened on a given date.
It works at a venue in the middle of nowhere
Plenty of beautiful venues sit where no decent internet line reaches, or have WiFi meant for the office rather than for 150 guests. The kit can bring its own 4G router with a battery, so the bar doesn't depend on the venue's network.
Floor staff work from their own phone, in the browser, with nothing to install: for extra help coming in just for that Saturday, it's one user and done. The only thing worth checking beforehand is that the venue has mobile coverage.
Screen, printer and the iTaula licence: the basic kit for running a bar. No minimum term: you rent the months of the wedding season and hand the kit back in winter.
What venues ask us
Can I switch from open bar to paid bar in the middle of the night?
Yes, and that's exactly the moment when things usually get out of hand. You switch the active menu on the screen and from then on every drink is charged and printed. Whatever was served before stays recorded as included.
We're a venue and we work with a different caterer every weekend.
Then what suits you is for the kit to be yours and the menu to change: you can keep several saved menus and pick the one for that day's event. Tell us how many different suppliers come through and we'll set it up that way.
Does someone need to know how to operate it?
Whoever is serving only taps the drink and the charge button. Setting up menus and reading reports is handled by one person, and we leave that ready before your first wedding.
Can an invoice be issued to the company holding the event?
Yes. You can give a guest a receipt and a full invoice to the company or the couple for the extras. If a receipt was already handed over and an invoice is needed afterwards, the corresponding replacement document is issued.
We only have weddings from May to October. Do I pay all year?
No. Rental is month-to-month with fifteen days' notice: you pay for the season and return the kit when it ends. The following year it's set up again with your menus already loaded.
Tell us what your bar is like
With the date and a rough guest count we'll tell you what kit you need and what the season costs.
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